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The Constitution

The files below are in PDF format, which means you will need to download Acrobat Reader to view them. They may take several minutes to download, or less if you have broadband.


Part 1 - Summary and Explanation

This part of the Constitution provides a general overview of the Council.

pdf icon Summary and Explanation [35kb]


Part 2 - Articles

The Articles provide details on how the Council functions and contain principles, commitments and basic rules, on how the Council conducts its business.

pdf icon Articles [243kb]


Part 3 - Responsibility for Functions

Under Executive arrangements, all functions are the responsibility of the Cabinet unless the law provides otherwise. This part of the Constitution details which part of the Council can exercise various functions. In addition, it provides information on meetings, delegations to Committees, Cabinet Members and Officers. There is also a list of officers which are designed as the Proper Officer in the Procedure Rules contained in Part 4.

pdf icon Responsibility for Functions [55kb]

pdf icon Scheme of Delegation to Regulatory Committees [41kb]

pdf icon Scheme of Delegation to Cabinet [103kb]

pdf icon Scheme of Delegation to Officers [159kb]

pdf icon Designation of Proper Officers [56kb] 

pdf icon Record of Decisions Form (Lilac Form) [19kb]


Part 4 - Procedure Rules

This part of the Constitution contains the rules that the Council is required to have in place both by law and those which contribute to the corporate governance of the Council which govern how the various meetings of the Council will be conducted. In addition, it contains other rules relating to the budget and policy framework, financial procedures, the letting of contracts and the employment of officers.

pdf icon Council Procedure Rules [86kb]

pdf icon Meeting Procedure Rules [63kb]

pdf icon Cabinet Procedure Rules [31kb]

pdf icon Overview and Scrutiny Procedure Rules [82kb]

pdf icon Planning Committee Procedure Rules [33kb] 

pdf icon Licensing Committee Procedure Rules [75kb]

pdf icon Governance and Audit Committee Procedure Rules [46kb]

pdf icon Access to Information Procedure Rules [38kb]

pdf icon Budget and Policy Framework [27kb]

pdf icon Financial Procedure Rules [216kb]

pdf icon Contracts Procedure Rules [113kb]

pdf icon Officer Employment Procedure Rules [56kb]

pdf icon Petition Procedure Rules [18kb]


Part 5 - The Ethical Framework

This part of the Constitution comprises various Codes and Protocols relating to standards of conduct and good practice which contribute to corporate governance of the Council.

pdf icon Members' Code of Conduct [73kb]

pdf icon Planning Procedure Code of Practice [197kb]

pdf icon Member/Officer Protocol [48kb]

pdf icon Media Protocol [28kb]

pdf icon Monitoring Officer Protocol [16kb]

pdf icon Chief Finance Officer Protocol [16kb]

pdf icon Resources Protocol [21kb]

Whistleblowing Policy

pdf icon Gifts and Hospitality [70kb]

pdf icon Guide for Members and Co-opted Members on Dispensations [74kb]

pdf icon Guidance for Councillors and Officers on Outside Bodies [82kb]

Local Code of Corporate Governance

pdf icon Risk Management Strategy [80kb]

Anti-Fraud and Corruption Policy

Part 6 - Members' Allowances Scheme

This part of the Constitution comprises the Council's current Members' Allowance Scheme.

pdf icon Members' Allowances [47kb]


Part 7 - Management Structure

This part of the Constitution comprises the current officer management structure of the Council.

pdf icon Management Structure [178kb]


Part 8 - Local Councils Charters

This part of the Constitution contains the Charters agreed with the Colchester Association of Local Councils to enhance the partnership arrangements between the Council and Parish/Town Councils in the Borough.

pdf icon Charter by the Borough, Town and Parish Councils [18kb]


For more information on the Constitution please contact -

  Andrew Weavers
  Strategic Governance Manager and Monitoring Officer
  Phone: 01206 282213
  E-mail: andrew.weavers@colchester.gov.uk